Heads Up

Welcome to Heads Up, your one-stop source for news about your son’s upcoming activities and events.

Year 12 | At-a-glance

Your updated Year 12 marks will be provided to the University Counselling Office on January 25th and will be uploaded into the OUAC system for universities to use for evaluation of your applications for students who have not yet received an offer.  Additionally, these same marks are included in the Mid-Year Report that is provided to all US universities that students have applied to.  No further mark updates will be sent to US universities prior to graduation.

Furthermore, in April new updated Year 12 marks will be uploaded into the OUAC system for universities to evaluation admission offers (these typically are the marks that are used for highly competitive programs in Ontario and other Canadian universities).

All Year 12 students must update their Naviance account indicating all of the universities they are applying to and any offers received. This includes all universities in Canada, the U.S. and the U.K. When students have submitted an application, please use the edit function (pencil icon) in Naviance to mark it as “submitted” and include the faculty or programme to which they have applied.

Ivey AEO Application Information Sessions

Ivey Recruitment & Admissions will be running virtual application information sessions on January 6 and 7 at 7:30 p.m. EST. Students can register for one of the sessions here.

Upcoming Supplementary Deadlines

January 15 at 4 p.m. — Western University (Richard Ivey School of Business).

January 29 at noon — McMaster Engineering supplements.

February 1 — McMaster University supplemental essays (Arts & Science, Integrated Science, Integrated Business and Humanities). Applicants to the Health Sciences program will be sent an individual deadline in February.

February 1 — University of Toronto Engineering essay and 2 videos.

February 1 — Rotman Commerce essay and video.

February 3 — York University (Schulich School of Business) leadership profile and video interview.

February 14 — Western University (Scholar’s Elective Program).

February 19 — University of Waterloo additional information form. It is recommended that students complete the AIF within 3 weeks of submitting their application on OUAC.

April 28 — Laurier University applicant background summary (optional, but highly recommended). Note: It is recommended that students complete the background summary within 2 weeks of applying to Laurier. If marks are slightly short of the traditional cut-off for a program of interest, students should submit this summary of co-curricular commitments. Please consult with the counsellor if they plan to do so. 

Scholarship Nomination Interest Deadline (nomination required)

February 12 – Huron University Hellmuth scholarship (Please notify your university counsellor by February 1 if you would like to be nominated).

Scholarship Application Deadline (nomination not required)

February 7 – McGill University major entrance scholarship (two letters of reference are required; please give references one month’s notice).


Students applying to U of T engineering

Students who have applied on OUAC to the Faculty of Engineering at the University of Toronto will receive an email with instructions on how to complete the required supplemental application. For the regular round of admission, the submission deadline is February 1. Click here for a helpful overview.

In the Academic Profile section, go to Education System and add “International Baccalaureate”. In the section for IB courses, there is a drop-down menu for Year 1 and Year 2 of the program. Only pre-requisite subjects need to be listed. For both Year 1 and Year 2, choose predicted from the drop-down and for Year 1, select June Year 11 grades. For Year 2 choose the most recent grade (either June Year 11 or January Year 12, depending on when the application is being submitted). Do not include plus/minus signs. The completion date will be May 2021 for both Year 1 and Year 2.

The university will receive Ontario grades through OUAC so these do not need to be listed. If students took a pre-requisite course outside of Ontario, please contact the counsellor for instructions on how to list. Please contact Ms. Berndsen for a transcript to upload to your portal.

In the Other Information section, insert the following text under Special Circumstances: All IB diploma courses at Upper Canada College are taught over the final two years of a five-year high school program. Interim grades for the IB diploma program are reported in June of Year 11 and again in January and April of Year 12. Evaluation is cumulative over the two years of the diploma program.

It is important to recognize that the supplement requires students to answer three randomly generated questions. Two of these must be answered orally through an uploaded video. The other problem-solving question requires an essay answer of no more than 250 words, written online within a 10-minute period.

If you have any questions, feel free to contact the university counsellor.