Review Primary Division summer letter sent July 10
July 10, 2014
Dear Primary Division parents,
I hope that you and your family are enjoying a safe and relaxing summer. While it may seem early, especially in the minds of the boys, I would ask you to be aware of some important ‘things-to-do’ and dates in this letter.
Included in this mailing are the 2014-15 Prep School Family Handbook and Prep Parents’ Organization Volunteer Handbook. You will be best served if you are familiar with the contents of both publications, the UCC website (www.ucc.on.ca) and become a devoted reader of our weekly electronic broadcast, Heads Up.
The Partnership Between Home and School
Early in the school year, you will have a number of opportunities to communicate directly with teachers and administrators both in person and in writing. We invite you to take advantage of these opportunities to establish an open and supportive relationship with those who care for your son at the Prep and direct any questions or concerns to your son’s Form Teacher as they arise. Please refer to the Communication Section of the Prep Family Handbook for further details.
Your e-mail address
Notification to parents of a major school emergency (lockdown or evacuation), parent access to password protected information and photos on the website, use of directories to contact other parents, and receipt of the weekly electronic broadcast information are dependent upon your timely login and/or update of your e-mail address in the website database.
Prep Employee Notes
Nancy Preston will teach art in the Middle division. Monika Kastelic will teach Primary Art
We are pleased to welcome David Osorio and Alison Linginfelter as Primary teaching assistants to the Prep community.
We are delighted to confirm that Ms. Christie Gordon has been appointed to the position of Form 1 Form Teacher.
Stationery Items for all Prep Students
All Prep students are initially provided with all the necessary required stationery items, including binders, paper, notebooks, calculators (where appropriate), and other equipment and these are included in your tuition payment. Students will receive these items over the first few days of school as required. Replacement for lost or additional supplies including locks is at family expense.
We’re looking forward to greeting our new boys on Wednesday, September 3 and all boys back at school on Thursday, September 4. Look your best in your fall-spring uniform as described in the Prep Family Handbook.
We recommend that your son make a trip to the barbershop or salon before his return to school and in advance of student photos on Monday, September 8.
Please note that your son’s hair is to be neat, of natural hair colour, well groomed, no longer than the top of the eyebrows in the front and not touching the bottom of the student’s collar. The intent here is for a student not to draw attention to his appearance and to be able to see properly without having to move his hair to the side.
Labeling your Son’s Belongings
It is the responsibility of students and parents to ensure that all pieces of clothing, equipment and school materials are clearlylabeled with your son’s name. These include school and athletic shoes, ties, shorts, track tops and pants, socks, cleats and hockey sticks, binders, notebooks, textbooks, and pencil cases, lunch boxes and water bottles. Please complete this important task before the beginning of school!
Use of Cell Phones During School Days
Students are not permitted to use their cell phones during the day unless given permission by a teacher. Therefore, their phones should be off and kept in their lockers. If your son needs to contact you during the day, he can use the school phone in the office or ask a teacher to use a classroom phone.
Prep Blues Shop
The Prep Blues Shop and Upper Blues Shop will open for back to school business on Monday, August 18, 2014. The stores will be fully stocked and no appointments are necessary.
Hours of operation are as follows:
|Prep Shop||Upper School Shop|
|Monday||8:00 a.m. – 12:00 p.m.||12:00 p.m. – 4:00 p.m.|
|Tuesday||12:00 p.m. – 4:00 p.m.||8:00 a.m. – 12:00 p.m.|
|Wednesday||8:00 a.m. – 12:00 p.m.||12:00 p.m. – 4:00 p.m.|
|Thursday||12:00 p.m. – 4:00 p.m.||8:00 a.m. – 12:00 p.m.|
|Friday||8:00 a.m. – 12:00 p.m.||12:00 p.m. – 4:00 p.m.|
If you need to get in touch with Patti Cawker-Chiang you can reach her at the Upper and Prep Blues Shops at 416-488-1125, press 1, extension 4500 or via e-mail at email@example.com.
Please refer to the online calendar at www.ucc.on.ca on a regular basis to keep informed about upcoming Prep events.
As a convenience to families, here are a few reminders about the first weeks of school.
Before Wednesday, September 3
Athletics get off to a quick start. Come prepared with your athletic equipment including your soccer cleats. Please consult the Prep Family Handbook Physical Education Uniform page.
Wednesday, September 3
Welcome to Forms 1-7 new boys and parents.
Student guides will escort new boys to their classrooms between 8:30 and 9 a.m. Form Teachers start student orientation at 9 a.m. The orientation ends at 11 a.m.
At the same time, the Prep Parent Organization welcomes new parents at the New Parents Reception (Forms 1-7) in the Prep Dining Hall. New Parents are most welcome to wait in the Bitove Lounge until their sons are ready to go home at 11 a.m.
Thursday, September 4
Welcome to all new and returning Prep students in Forms 1-7. This is a regular school day. The hot lunch program begins. Team tryouts for Form 4-5 and intramural games begin. Dismissal times and procedures are detailed below.
After School Program supervision is available starting today.
Friday, September 5
Boys in Form 3 have a special activity afternoon from 2 – 5:30 pm followed by a family barbeque at 5:30 p.m. Details will be sent to Form 3 families by email at the end of August. In the meantime, please mark the date on your calendars.
Form SK starts the year with a half-day. Dismissal is at 11:40 a.m.
Sunday, September 7
Are you interested in what hooks Prep students at Norval? All families are invited to make plans now to attend the Norval Open House at the Norval Outdoor School (1 – 3 p.m.) See your Prep Family Handbook for directions to Norval.
Monday, September 8
Photo Day: All boys are asked to bring their best smiles and come in their number one dress (please check the Family Handbook) with a white shirt.
Primary Division (SK-5) Parent Information Evening: This take place in Weston Hall. Your attendance is strongly recommended. This is your opportunity to hear a few key messages from the Prep Leadership Team, and to meet your sons Form Teacher and his classmates parents.
Sunday, September 14
This is the day of the Terry Fox Community Run. UCC hosts one of the sites for the Community Run and all families are invited to participate.
Thursday, September 18
The Forms 6 -7 Parent Information Evening takes place in Weston Hall (7-9 p.m.) Your attendance is strongly recommended. This is your opportunity to hear a few key messages from the Prep leadership team, and to meet your son’s Form Adviser and his classmates’ parents.
Friday, September 26
Terry Fox Foundation National School Run Day on UCC campus. This is our first Colour House event – stay tuned for more details!
Saturday, September 27
Fall Norval Dates
Norval permission forms will be distributed during the first week of class. On the day of departure, boys should report to their Form room at the normal time wearing their casual Norval clothes. The bus returns from Norval by 3 p.m., dependent upon traffic conditions and students will be dismissed at their regular dismissal time.
Please note that we attempt to program around important religious holy days as much as possible. However, in some cases, this proves impossible, as it would push Prep trips into times of the school year in which weather conditions would adversely affect programs. We fully honour and respect family wishes to have their boys remain at home and we would ask you to contact your son’s Form Teacher, who will help make arrangements with the Norval Director.
- Forms SK-2 will be outside by 3:10 p.m. for pickup at the Peacock Arch.
- Form 3-4 will be outside by 3:20 p.m. for pickup (Form 3 at the Arch, Form 4 by the Parkin entrance).
- Form 5 boys are dismissed from their classrooms at 3:30 p.m. Boys are expected to gather their belongings and be outside promptly for pickup at the North Parkin Building hard surface. College employees will direct you to that area.
Dismissal, especially at the start of the year can be a slow process. We ask for your patience, and in the interest of the well-being of all students, we would ask your co-operation to follow these procedures:
- Plan to arrive as close to dismissal time as possible to ensure a smooth flow of traffic.
- The areas around the Prep are “No Idle” zones. Please minimize your fuel consumption and contribute to a healthier atmosphere.
- Please do not park in the pick-up/drop off zones and leave your car. If you need to park, use the visitor parking along the drive between the Upper School and the Prep, in the Arena parking lot, or off grounds.
- Please follow the directions of College employees.
Thank you in advance for your co-operation.
Please enjoy the remaining days of your summer. We’re looking forward to reconnecting with boys and families in September!