Heads Up

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IB May exam information

Dear Y12 students and parents,

The start of the final Y12 examination session is now two months away. This message contains the information you will need in order to be prepared for the completion of the IB programme. Please review this email and the downloads carefully and contact my office if you have any questions.

Please note: All aspects of Y12 final examinations are strictly governed by IBO rules and regulations. These examinations must be written at the College as scheduled. They may not be moved or delayed for any reason. The school must follow IB regulations regarding absence from, or lateness to these exams. Exceptions to IBO rules and regulations may not be made in any case.

The Y12 Course Instructional Plan will be distributed to families via Heads Up later in March. This document outlines the plan for all Y12 classes between now and the exams, listing when each course expects to finish their Y12 syllabus and the date on which they begin the exam review process. Students are reminded that exam review is an ongoing part of the Y12 curriculum and attendance is a school expectation.

Exam preparation week will take place from Monday, April 29 to Friday, May 3. This is the only week when attendance is optional.

By logging into Managebac, students can access the following:

  • Personalized exam schedule
  • Personal code and individual PIN (needed for accessing final results on July 6)
  • IB Answer Booklet Guide – produced by the IB to help students become familiar with using their exam answer booklets.


The IB Conduct of the Examinations documents outline all IB regulations with respect to final exams. Please review these very carefully, as any breach of IB rules by students during exams must be reported directly to the IBO, who will determine all consequences, including any impact on issuing a diploma.

May 2019 IB Examination Schedule

Exam Schedule(s):
Please be sure that both STUDENTS and PARENTS review the IBO examination schedules (whole school and personalized). It is suggested that you place these in an area of the home where everyone can see them.

Exam Location(s):
All exams will take place in the Old Gym except for those students granted additional time and/or laptop use; the time and location for these exams will be communicated directly to students by the CFL at a later date.

Exam Start times (Old Gym):

  • Morning exams start promptly at 9 a.m. 
  • Afternoon exams start promptly at 1:30 p.m. 
  • Students must arrive at their exam location at least 15 minutes ahead of time in order to be seated in the correct order and to review IB protocols. The exams will start on time

Exam Start times (for students granted additional time and/or laptop use):

  • Your exams will begin at 9 a.m. and 1:30 p.m. and you are also expected to arrive at least 15 minutes ahead of time. 

It is critical to be aware that IB regulations stipulate that students must arrive in time for the start of each examination. Students who are late will not receive extra time and will not be permitted to take the exam at a rescheduled time.


  1. Grades: Performance in each subject is graded on a scale of 7 points (maximum) down to 1 point (minimum). Performance in TOK and the EE are each graded on a scale of A (maximum) to E (minimum). For the IB Diploma, a maximum of 3 points is awarded for combined performance in TOK and the EE. The CAS requirement must be met. The maximum total DP points is 45.
  2. Awarding of the Diploma: The IB Diploma will be awarded to a candidate provided all the following requirements have been met:
      1. CAS requirements have been met.
      2. The candidate’s total points are 24 or more.
      3. There is no ‘N’ awarded for TOK, EE or for a contributing subject.
      4. There is no grade E awarded for TOK and/or the EE.
      5. There is no grade 1 awarded in a subject/level.
      6. There are no more than two grade 2s awarded (HL or SL).
      7. There are no more than three grade 3s or below awarded (HL or SL).
      8. The candidate has gained 12 points or more in their HL subjects.
      9. The candidate has gained 9 points or more in their SL subjects. The candidate has not received a penalty for academic misconduct from the Final Award Committee.


Final IB grades in all components are issued by the IB Organization.

IB results will be available on the web after 12:00 GMT (8 am Toronto time) as of Saturday, July 6th. As mentioned above, the personal code and individual PIN can be found on each student’s profile in Managebac which will allow you access to your results from the web address (https://candidates.ibo.org).


Link: May 2019 – Enquiry Upon Results Form

It is possible to appeal final IB grades by filing an “Enquiry Upon Results (Category 1)” request. Such requests must be made by completing the “Enquiry Upon Results Request Form” linked above, accompanied by credit card information or a cheque for  approximately $160 CAD, per subject, payable to Upper Canada College, to cover the IB fee. (The specific amount will be determined based on the US currency exchange rate at the time of the request). This fee will be waived in the event that a student’s grade goes up on appeal. However, please note that appeals may also result in a reduction in your grade, and the fee will be applied in the case of no change of grade or a grade reduction.

The deadline to file a grade appeal is September 11 at noon. Please note that decisions may take up to four months.

If you have questions or concerns, please do not hesitate to contact me. Good luck on your exams!!

Colleen Ferguson
416-488-1125 x3334 or cferguson@ucc.on.ca
DP Co-ordinator